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Dental Equipment Preventive Maintenance Plans | From $269/Year
Dental Equipment Preventive Maintenance Plans
Scheduled maintenance for your operatories and mechanical room, from a factory-trained technician, priced below dealer field service programs. Plans start at $269 a year.
Three plans
Pick by how much of the practice you want covered. Every plan waives trip charges and drops your hourly rate on repairs.
Mechanical Room
$269
per year
- Two mechanical room visits a year
- Compressor, vacuum and sterilizers
- $115 hourly on service calls
- Parts at cost + 15%
- 48-hour response
- No trip charges, ever
Most practices pick this
Practice Care
$479
per year, up to 6 operatories
- One full PM visit, every operatory
- Two mechanical room visits
- Waterline testing and documentation
- Warranty tracked, claims filed for you
- $115 hourly, parts at cost + 15%
- 48-hour response, no trip charges
Practice Care Plus
$619
per year, up to 6 operatories
- Two full PM visits a year
- Two mechanical room visits
- Waterline testing twice yearly
- State X-ray testing coordinated at cost
- $115 hourly, parts at cost + 15%
- 24-hour response, no trip charges
Additional operatories beyond six are $65 a year each. Plans run 12 months, billed monthly or annually, cancellable with 30 days’ notice. Sales tax applies where required.
Compared with dealer field service
Dealer programs are priced per practice and bundled with supply relationships. Here is how the published tiers line up.
| Coverage | Dealer field service | GCMM | Difference |
|---|---|---|---|
| Mechanical room, bi-annual | $299 / yr | $269 / yr | $30 less |
| Up to 6 operatories | $499 / yr | $479 / yr | $20 less |
| Up to 6 operatories, premium | $649 / yr | $619 / yr | $30 less |
| Each additional operatory | $75 / yr | $65 / yr | $10 less |
| Warranty tracking and claim filing | Not offered | Included | Included |
| Technician who answers your call | Whoever is dispatched | The same one every time | Included |
Dealer pricing shown is from a published field services program sheet and is offered for comparison. Dealer terms and pricing change and are quoted per practice.
What gets checked on a PM visit
Everything is logged by model and serial, so the report tells you what changed since last time rather than just confirming a visit happened.
Every operatory
- Chair function, hydraulics and drift
- Foot controls, valves and tubing
- Delivery unit, syringes, handpiece couplers
- O-rings replaced as required
- Cup filler and cuspidor valves
- Light function and alignment
- Exhaust canisters and solids collectors
- Work surfaces leveled
Mechanical room
- Compressor moisture indicator and oil level
- Air intake filters replaced
- Air dryer maintenance
- Belts inspected and replaced as required
- Vacuum solids collector
- Plaster trap and amalgam separator
- Water bypass filter change
- Air and water pressure verified
Sterilization and records
- Sterilizer seals inspected and replaced
- Chamber, air and biological filters
- Safety relief valve operation
- Chamber cleaned
- Ultrasonic foil test
- Waterline flush, shock and test
- Documented results for infection control
- Written report with what to budget for next
Why practices do this on a schedule
Preventive maintenance is not about the parts. It is about not losing a day of production because a compressor failed on a Tuesday morning with a full schedule.
A full dayWhat an unplanned equipment failure typically costs a practice in cancelled production, against a plan that costs less than a single crown.
Serials on fileWarranty claims only work if somebody recorded the serial number and install date. Most practices have not.
Scheduled, not squeezedPM visits happen before hours, after hours or on your closed day. Emergency repairs happen whenever the equipment decides.
Common questions
What if I have more than six operatories?
Each operatory past six is $65 a year. An eight-operatory practice on Practice Care is $479 plus $130, so $609 a year.
Can I start with a single visit instead of a plan?
Yes. Your first assessment is free for up to two hours, and a one-off PM visit is billed at the standard hourly rate. Most practices move to a plan after seeing the first report.
Are parts included in the plan?
No. Plans cover labor and scheduled service. Parts are billed at cost plus 15% for members, and anything covered by a manufacturer warranty is claimed on your behalf at no part cost.
How do I pay?
Monthly by ACH or card on file, or annually in advance. Plans run 12 months and renew automatically unless either side gives 30 days’ notice.
Do you service equipment you did not install?
Almost always. The plan is for the equipment already in your practice, whoever sold it and whoever installed it.
Start with the free assessment
Two hours at no charge beyond the $50 trip. You get a full inventory with serials, warranty status on every unit, and a plan recommendation based on what is actually in your operatories.